Effective Date: March 1, 2026 | Last Updated: October 8, 2026
DancerDossier, operated by Auragentics, LLC ("Company," "we," "us," or "our") is committed to protecting the privacy of all users of our web application at dancerdossier.com, our mobile applications for iOS and Android, and all related services (collectively, the "Service"). This Privacy Notice describes how we collect, use, disclose, store, and protect your personal information, including the personal information of children.
This Privacy Notice is incorporated into and subject to our Terms and Conditions. By using the Service, you consent to the data practices described in this Privacy Notice.
We collect the following categories of personal information:
| Data Element | Purpose | Required |
|---|---|---|
| Email address | Account creation, authentication, communications | Yes |
| Password | Account security (stored in hashed form only) | Yes |
| Display name | Identification within the platform | Yes |
| Phone number | Optional contact information | No |
| User role | Access control and permissions | Yes |
| Data Element | Purpose | Required |
|---|---|---|
| First and last name | Identification, registration, program display | Yes |
| Date of birth | Age division calculation for competitions, COPPA compliance | Yes |
| Primary dance style | Category assignment, skill tracking | No |
| Skill level | Competition category placement | No |
| Biography | Profile display, portfolio | No |
| Profile photograph | Visual identification within the platform | No |
| Contact email and phone | Emergency contact, parent/guardian communication | No |
| Studio affiliation | Organizational membership | No |
| Data Element | Purpose | Required |
|---|---|---|
| Dance video files (MP4, MOV, WebM) | AI-powered technique and musicality analysis | No (opt-in) |
| Video metadata (filename, size, duration) | Storage management, playback | Automatic |
| AI analysis results (scores, feedback, pose data) | Skill assessment, progress tracking | Automatic |
| Music files (audio) | Routine management, recital programming | No |
| Dancer photographs | Profile display | No |
| Data Element | Purpose | Required |
|---|---|---|
| Competition registrations (event, entry type, routines) | Event participation management | Yes (for registration) |
| Payment session identifiers | Transaction tracking, refund processing | Automatic |
| Transaction amounts | Financial records, receipts | Automatic |
| Ticket purchase information (name, email, confirmation code) | Recital admission, verification | Yes (for ticket purchase) |
Important: We do not store credit card numbers, bank account numbers, or other sensitive payment instrument data. All payment data is collected and processed directly by our payment processor, Stripe, Inc.
| Data Element | Purpose | Required |
|---|---|---|
| Messages (text content) | In-platform communication | No (opt-in) |
| Message attachments | File sharing within conversations | No |
| Conversation participants | Access control, delivery | Automatic |
| Read receipts and typing indicators | Communication UX | Automatic |
| AI coaching chat messages (text content and dancer context) | Generating coaching responses; processed by Anthropic (see Section 5) | No (opt-in) |
| AI-generated content (announcements, forms, coaching responses) | Display within the Service; stored with your account | Automatic when AI features are used |
| Data Element | Purpose | Required |
|---|---|---|
| Studio name, city, state | Studio identification, search | Yes (for studios) |
| Organization name, website URL | Organization identification | Yes (for orgs) |
| Sponsor information (business name, logo, contact, donation amount) | Sponsorship management, digital playbill display | No |
| Stripe Connect account details | Payment processing configuration | Yes (for orgs accepting payments) |
| Data Element | Purpose | Required |
|---|---|---|
| Class attendance records | Attendance tracking, rate calculations | Automatic |
| Practice journal entries (duration, style, mood, difficulty) | Practice tracking, badge achievement | No (opt-in) |
| Expense entries (category, amount, date) | Personal budgeting | No (opt-in) |
| Form submissions and e-signatures | Compliance, record-keeping | As required by studio |
| Guardian/family relationship data | Access control, shared visibility | No (opt-in) |
| Subscription tier and usage counts | Service tier enforcement, billing | Automatic |
| Data Element | Purpose | Required |
|---|---|---|
| Push notification tokens (mobile only) | Delivering pre-show reminders and live updates | No (opt-in via device permissions) |
| Authentication tokens (JWT) | Session management, secure API access | Automatic |
| IP address | Security, abuse prevention (not stored long-term by DancerDossier) | Automatic |
We use a first-party-routed product analytics service (PostHog) to understand how the Service is used so we can fix bugs and improve features. We do not use this data for advertising, profiling for third parties, or sale.
| Data Element | Purpose | Required |
|---|---|---|
| Page and screen views | Understanding which features are used | Automatic |
| Click and interaction events | Diagnosing UX issues, feature adoption | Automatic |
| Browser, operating system, device type, screen size | Compatibility diagnostics | Automatic |
| Approximate location (derived from IP, city-level only) | Aggregate usage geography | Automatic |
| Pseudonymous user identifier | Linking events to a session for debugging | Automatic |
| Session replay (if enabled) | Reproducing reported bugs; sensitive inputs are masked | Automatic when enabled |
We collect information through the following means:
What we do NOT collect:
We use the information we collect for the following purposes:
| Purpose | Legal Basis |
|---|---|
| Providing the Service: Account creation, authentication, profile management, class scheduling, attendance tracking, registration processing, recital management, messaging, and all core platform functionality. | Performance of contract |
| Payment processing: Processing competition registration fees, ticket purchases, and subscription payments through Stripe. | Performance of contract |
| Video analysis: Processing uploaded dance videos through AI models to provide technique scores, musicality scores, and narrative feedback. | Consent (opt-in) |
| Communications: Sending transactional emails (invitations, password resets, form reminders) and push notifications (pre-show reminders, live show updates). | Performance of contract / Consent |
| Safety and security: Protecting the integrity of the Service, detecting and preventing fraud, abuse, or security incidents. | Legitimate interest |
| Competition category optimization: Using dancer age, skill level, and entry type data to algorithmically assign entries to appropriately sized competition categories. | Performance of contract |
| Digital playbill delivery: Displaying dancer names, routine information, and sponsor details to audience members during live recitals. | Performance of contract / Legitimate interest |
| Legal compliance: Complying with applicable laws, regulations, legal processes, or enforceable governmental requests. | Legal obligation |
| AI coaching and content generation: Sending coaching chat messages, dancer context, and AI-generation prompts to Anthropic to produce coaching responses, AI-drafted forms, and AI-drafted announcements. | Consent (opt-in via use of AI features) |
| Product analytics: Capturing page views, interactions, and device characteristics through PostHog to understand feature usage, diagnose bugs, and improve the Service. | Legitimate interest |
| Service improvement: Understanding how the Service is used to identify bugs, improve features, and enhance user experience. | Legitimate interest |
Personal information is shared between users of the Service only as necessary for platform functionality and subject to role-based access controls:
We share personal information with the third-party service providers identified in Section 5 solely for the purposes described therein. These providers are contractually obligated to use your information only as necessary to provide their services to us and in accordance with applicable data protection laws.
We may disclose your personal information if required to do so by law or in the good-faith belief that such disclosure is necessary to:
In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.
We do not:
We use the following third-party service providers to operate the Service. Each provider receives only the data necessary to perform its designated function:
| Provider | Function | Data Shared | Location |
|---|---|---|---|
| Supabase, Inc. | Database hosting, user authentication, file storage (videos, photos, music), and real-time data synchronization | All account data, dancer profiles, uploaded files, messages, and operational data | United States (AWS infrastructure) |
| Stripe, Inc. | Payment processing for competition registrations, ticket purchases, and subscriptions | Customer name, email, payment amounts, Stripe account identifiers. Credit card data is collected directly by Stripe and never touches our servers. | United States / Global |
| Resend, Inc. | Transactional email delivery (invitations, password resets, notifications) | Recipient email addresses, sender name, email subject and body content | United States |
| Google LLC (Gemini AI) | AI-powered video analysis: technique scoring, musicality scoring, and narrative feedback generation | Extracted pose data and audio features from dance videos (not raw video files), dance style metadata | United States / Global (Google Cloud) |
| Anthropic, PBC | AI coaching chat responses, AI-drafted forms and announcements, and other AI text-generation features | Coaching chat messages you send, dancer context relevant to the chat (e.g., dancer first name, skill level, recent scores), and prompts for AI-drafted content. Anthropic is contractually prohibited from using this data to train its models. | United States |
| PostHog, Inc. | First-party-routed product analytics: page views, interaction events, device characteristics, and optional session replay | Pseudonymous user identifier, page/screen views, click events, browser and device information, IP address (used for city-level location), and (when enabled) session replays with sensitive inputs masked. Not used for advertising, profiling for third parties, or sale. | United States |
| Google LLC (Google Fonts) | Web font delivery for application typography | Standard HTTP request data (IP address, browser user-agent) via CDN | Global CDN |
| Expo (Software Mansion S.A.) | Mobile application framework, push notification infrastructure | Device push notification tokens, app configuration metadata | United States / Europe |
For information about each provider's own privacy practices, please refer to their respective privacy policies linked in our Terms and Conditions.
We do not knowingly collect personal information directly from children under the age of 13. Dancer profiles for children under 13 must be created by a parent or legal guardian who maintains an active Account on the Service. The parent or legal guardian provides verifiable consent by:
The personal information we collect about children includes:
Children's personal information is used solely for:
Parents and legal guardians have the right to:
We will respond to parental requests within thirty (30) days.
Minors between the ages of 13 and 17 may create their own Dancer account with parental or guardian consent. Dancer accounts have limited permissions (primarily view-only access) and are linked to a parent/guardian Account. The parent/guardian retains the ability to manage, restrict, or delete the Minor's account.
When a parent/guardian uploads a dance video of a Minor for AI analysis, the video is processed as follows:
Parents/guardians may request deletion of all video files and analysis results for their child at any time.
Your data is stored on infrastructure provided by Supabase, Inc., which uses Amazon Web Services (AWS) data centers located in the United States. All data is encrypted in transit using TLS 1.2 or higher and encrypted at rest using AES-256 encryption.
We implement the following security measures:
While we implement commercially reasonable security measures, no method of electronic transmission or storage is 100% secure. We cannot guarantee the absolute security of your personal information. In the event of a data breach that affects your personal information, we will notify affected users and applicable regulatory authorities in accordance with applicable law.
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Notice, unless a longer retention period is required or permitted by law.
| Data Category | Retention Period |
|---|---|
| Active account data | Duration of active account |
| Dancer profiles | Duration of active account or until deletion is requested by the account owner or parent/guardian |
| Dance videos and analysis results | Until deleted by the user, or upon account closure (subject to a 30-day grace period) |
| Messages | Duration of active account; deleted upon account closure |
| Payment transaction records | Seven (7) years from the date of transaction, as required by financial recordkeeping regulations |
| Invitation tokens | Fourteen (14) days from issuance, then automatically expired |
| Attendance and practice records | Duration of active account |
| Form submissions and e-signatures | Duration of active account or as required by the issuing studio's retention requirements |
| Closed account data | Thirty (30) days post-closure for recovery purposes, then permanently deleted (except where legal retention is required) |
Depending on your jurisdiction, you may have the following rights regarding your personal information:
You have the right to request a copy of the personal information we hold about you. You can access much of your data directly through the Service (your profile, dancer profiles, messages, etc.).
You have the right to request correction of inaccurate or incomplete personal information. You can update most information directly through the Service.
You have the right to request deletion of your personal information. To request account deletion, contact privacy@dancerdossier.com. Please note:
You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format. To make a data portability request, contact privacy@dancerdossier.com.
You may request that we restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the data or object to our processing.
You have the right to object to the processing of your personal information based on our legitimate interests. We will cease processing unless we demonstrate compelling legitimate grounds that override your interests.
Where processing is based on your consent (e.g., video analysis, push notifications), you may withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing conducted prior to withdrawal.
You can opt out of push notifications at any time through your mobile device settings.
To exercise any of these rights, contact us at privacy@dancerdossier.com. We will verify your identity before processing your request and respond within thirty (30) days (or such shorter period as required by applicable law). We will not discriminate against you for exercising your privacy rights.
DancerDossier uses cookies and similar technologies in the following limited categories:
When you make a payment through Stripe, Stripe may set its own cookies in accordance with its privacy policy. We do not control Stripe's cookie practices.
Most browsers allow you to control cookies through browser settings, including blocking or deleting cookies. Disabling cookies that we mark as strictly necessary will prevent the Service from functioning. You can additionally opt out of product analytics tracking on a given device by enabling your browser's "Do Not Track" or "Global Privacy Control" signal — we honor these signals where technically feasible.
The Service is operated from the United States. If you are accessing the Service from outside the United States, please be aware that your personal information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction.
By using the Service, you consent to the transfer of your personal information to the United States. Where required by applicable law, we will ensure that appropriate safeguards are in place to protect your personal information during international transfers.
If you are a California resident, you have additional rights under the California Consumer Privacy Act ("CCPA") and the California Privacy Rights Act ("CPRA"):
You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources, the business purpose for collecting the information, and the categories of third parties with whom we share it.
You have the right to request deletion of your personal information, subject to certain exceptions permitted by law.
You have the right to request correction of inaccurate personal information.
We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising purposes. Therefore, there is no need to opt out of the sale or sharing of personal information.
We will not discriminate against you for exercising your CCPA/CPRA rights. We will not deny services, charge different prices, or provide a different level of service quality because you exercised your privacy rights.
In the preceding twelve (12) months, we have collected the following categories of personal information as defined by the CCPA:
You may designate an authorized agent to submit requests on your behalf. We may require verification of the agent's authority and your identity before processing the request.
We may update this Privacy Notice from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. If we make material changes, we will:
Your continued use of the Service after the effective date of the revised Privacy Notice constitutes your acceptance of the changes. If you do not agree, you must discontinue use of the Service and request deletion of your Account.
If you have questions, concerns, or requests regarding this Privacy Notice or our data practices, please contact us:
We will respond to all inquiries within thirty (30) days of receipt.
© 2026 Auragentics, LLC. All rights reserved.