Effective Date: March 1, 2026 | Last Updated: October 8, 2026
These Terms and Conditions ("Terms") constitute a legally binding agreement between you ("you" or "User") and DancerDossier, operated by Auragentics, LLC ("Company," "we," "us," or "our"), governing your access to and use of the DancerDossier web application located at dancerdossier.com, the DancerDossier mobile applications for iOS and Android (collectively, the "Apps"), and all related services, features, content, and functionality (collectively, the "Service").
By creating an account, accessing, or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Notice. If you do not agree to these Terms, you must not access or use the Service.
In addition to terms defined elsewhere in these Terms, the following definitions apply:
You must be at least 18 years of age (or the age of majority in your jurisdiction) to create an Account with a Parent/Guardian, Studio Admin, Coach, or Organization Admin role. Individuals under the age of 18 may create an Account with the "Dancer" role only with the verifiable consent of their parent or legal guardian, who must also maintain an active Account on the Service and accept these Terms on the Minor's behalf.
You are responsible for maintaining the confidentiality of your Account credentials, including your email address and password. You agree to immediately notify us of any unauthorized use of your Account or any other breach of security. We will not be liable for any loss or damage arising from your failure to protect your Account credentials.
You represent and warrant that all information you provide during registration and throughout your use of the Service is accurate, current, and complete. You agree to promptly update your Account information to maintain its accuracy.
Each individual may maintain only one Account. Creating multiple Accounts for the purpose of circumventing restrictions, manipulating the Service, or for any fraudulent purpose is prohibited and grounds for immediate termination.
DancerDossier provides a platform for managing dance-related activities, including but not limited to:
The Service implements role-based access controls. Your permissions within the Service are determined by your assigned role:
| Role | Description |
|---|---|
| Parent / Guardian | Manages dancer profiles for their children; registers for solos, duos, and trios; views schedules, attendance, and forms; tracks expenses and practice. |
| Coach | Manages routines and rosters; registers for solos, duos, and trios; views practice data; takes attendance. |
| Studio Admin | Full studio management including classes, dancers, routines, recitals, teams, costumes, forms, announcements, and financial reporting. |
| Organization Admin | Manages competition organization including events, registrations, categories, team members, and payment configuration. |
| Dancer | Views own profile, classes, practice data, and messages. Limited to read-only access in most areas. |
We reserve the right to modify role permissions at any time. Users will be notified of material changes to permissions that affect their access.
Parents and legal guardians who create dancer profiles for Minors or authorize Minors to create Dancer accounts are solely responsible for:
In accordance with the Children's Online Privacy Protection Act ("COPPA"), we do not knowingly collect personal information directly from children under the age of 13 without verifiable parental consent. Dancer profiles for children under 13 must be created by a Parent/Guardian Account holder. If we learn that we have collected personal information from a child under 13 without parental consent, we will take steps to delete such information promptly.
The Service allows primary account holders (typically the Parent/Guardian who created a dancer profile) to invite additional guardians, co-parents, or emergency contacts. The primary account holder is responsible for ensuring that all linked guardians are authorized to access the Minor's information and consents to such access.
You retain all ownership rights in Content that you upload, submit, or transmit through the Service. By submitting Content to the Service, you grant DancerDossier a non-exclusive, worldwide, royalty-free, sublicensable license to use, reproduce, modify, adapt, publish, display, and distribute such Content solely for the purpose of operating, providing, improving, and promoting the Service. This license terminates when you delete the Content from the Service or close your Account, except to the extent that the Content has been shared with other users who have not deleted it, or is reasonably necessary for backup, archival, or legal compliance purposes.
You represent and warrant that:
You agree not to upload, transmit, or distribute any Content that:
We reserve the right, but have no obligation, to monitor, review, or remove any Content at our sole discretion, without notice, for any reason, including but not limited to Content that we determine violates these Terms, our policies, or applicable law.
The Service allows Users to upload music files for use in routine management, recital programming, and rehearsal scheduling. DancerDossier does not claim any ownership of uploaded music and does not publicly perform, broadcast, or distribute uploaded music beyond the Service. Music files are accessible only to authorized members of the relevant Studio or Organization.
You are solely responsible for ensuring that your use of any music within the Service complies with applicable copyright laws and licensing requirements. DancerDossier does not provide music licensing and is not responsible for any copyright infringement by Users.
The Service, including its design, features, functionality, software, algorithms, user interface, text, graphics, logos, and all other materials (excluding User Content) are the exclusive property of DancerDossier and are protected by copyright, trademark, trade secret, and other intellectual property laws. You may not reproduce, modify, distribute, sell, lease, or create derivative works based on any part of the Service without our prior written consent.
Competition registration fees are set by each Organization and are payable at the time of checkout. Payments are processed through Stripe, Inc. ("Stripe") using the Stripe Connect platform. Each Organization is the merchant of record for its own registration fees. DancerDossier does not hold, custody, or control registration funds.
DancerDossier charges a Platform Fee on competition registration transactions, calculated as follows:
| Entry Type | Fee Per Dancer |
|---|---|
| Solo, Duo, or Trio (1–3 dancers) | $3.50 per dancer |
| Team or Group (4+ dancers) | $2.00 per dancer |
Platform Fees are deducted automatically from the payment at checkout and are non-refundable unless otherwise required by applicable law.
Studios may enable ticket sales for recitals through the Service. Ticket prices, capacity limits, and complimentary ticket allocations are configured by each Studio. Payment processing for tickets is subject to the same Stripe integration and terms.
Certain features of the Service, including premium video analysis tiers, may require a paid subscription. Subscription terms, pricing, billing cycles, and cancellation policies are presented at the time of subscription and are incorporated by reference into these Terms.
Refund policies for competition registration fees are determined by each Organization. DancerDossier is not responsible for issuing refunds on behalf of Organizations. Disputes regarding competition fees should be directed to the relevant Organization. For refund requests related to DancerDossier-controlled fees (Platform Fees, subscription fees, or ticket purchases), contact support@dancerdossier.com.
All payment transactions are processed by Stripe in accordance with Stripe's Terms of Service and Stripe's Privacy Policy. DancerDossier does not store credit card numbers, bank account numbers, or other sensitive payment instrument data. Such data is collected and processed directly by Stripe.
The Service offers AI-powered video analysis that provides technique scores, musicality scores, skill level recommendations, and narrative feedback on uploaded dance videos. Video analysis is performed using a combination of local pose-detection processing and third-party AI services (Google Gemini). By uploading a video for analysis, you consent to its processing by these systems.
Video analysis results are generated by artificial intelligence and are provided for informational and educational purposes only. They do not constitute professional instruction, medical advice, or an official skill level certification. Scores, recommendations, and feedback may contain inaccuracies. DancerDossier makes no warranty regarding the accuracy, completeness, or fitness for any particular purpose of video analysis results.
Video analysis is subject to per-account usage limits based on your subscription tier. Free-tier accounts are limited to a specified number of analyses per month. Exceeding your tier limit requires upgrading to a premium subscription. Current tier limits are displayed within the Service.
Uploaded videos must not exceed 500 MB in file size or 5 minutes in duration. Accepted formats include MP4, MOV, and WebM. Videos that do not meet these specifications may be rejected or produce unreliable analysis results.
The Service provides direct and group messaging functionality. Messages are visible only to participants in the conversation. DancerDossier reserves the right to review messages for the purpose of enforcing these Terms, investigating reported abuse, or complying with legal obligations.
By creating an Account, you consent to receive transactional emails and notifications from DancerDossier, including account verification, invitation notifications, password resets, form reminders, and pre-show notifications. These communications are necessary for the operation of the Service and cannot be opted out of while maintaining an active Account.
The mobile Apps may request permission to send push notifications, including pre-show reminders and live show updates. You may disable push notifications through your device settings at any time.
You agree not to:
The Service integrates with the following third-party services. Your use of these services is subject to their respective terms and policies:
| Service | Purpose | Applicable Terms |
|---|---|---|
| Supabase | Database, authentication, file storage, and real-time data synchronization | Supabase Terms |
| Stripe | Payment processing for registrations, tickets, and subscriptions | Stripe Terms |
| Resend | Transactional email delivery | Resend Terms |
| Google (Gemini AI) | AI-powered video analysis and feedback generation | Google AI Terms |
| Expo | Mobile application framework and push notifications | Expo Terms |
DancerDossier is not responsible for the availability, accuracy, or practices of any third-party service. Your interactions with third-party services are at your own risk.
THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
Without limiting the foregoing, DancerDossier does not warrant that:
DancerDossier does not endorse, guarantee, or assume responsibility for any Studio, Organization, Coach, or other User of the Service. The Service is a technology platform and does not verify the qualifications, credentials, safety practices, or suitability of any dance instructor, studio, or organization.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL DANCERDOSSIER, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, SUCCESSORS, OR ASSIGNS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OF PROFITS, GOODWILL, USE, DATA, OR OTHER INTANGIBLE LOSSES, REGARDLESS OF WHETHER SUCH DAMAGES ARE BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER LEGAL THEORY, AND REGARDLESS OF WHETHER DANCERDOSSIER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
IN NO EVENT SHALL DANCERDOSSIER'S TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE EXCEED THE GREATER OF (A) THE TOTAL AMOUNT YOU PAID TO DANCERDOSSIER IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100.00).
Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, our liability shall be limited to the maximum extent permitted by law.
You agree to indemnify, defend, and hold harmless DancerDossier and its officers, directors, employees, agents, affiliates, successors, and assigns from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to:
You may terminate your Account at any time by contacting us at support@dancerdossier.com. Upon termination, your right to access the Service will immediately cease. Termination does not entitle you to a refund of any fees previously paid, except as required by applicable law.
We may suspend or terminate your Account and access to the Service at any time, with or without cause, with or without notice, including but not limited to situations where we reasonably believe you have violated these Terms. In cases of material breach, we may terminate without prior notice.
Upon termination:
Before initiating any formal dispute resolution proceedings, you agree to first contact us at legal@dancerdossier.com and attempt to resolve any dispute informally for a period of at least thirty (30) days.
If we are unable to resolve a dispute informally, you and DancerDossier agree to resolve any remaining dispute, claim, or controversy arising out of or relating to these Terms or the Service through final and binding arbitration, rather than in court. Arbitration shall be conducted by a single arbitrator under the rules of the American Arbitration Association ("AAA") then in effect. The arbitration shall take place in the state of Utah, unless the parties mutually agree to an alternative location or virtual proceedings.
YOU AND DANCERDOSSIER AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION. If this class action waiver is found to be unenforceable, then the entirety of this arbitration provision shall be null and void.
Notwithstanding the foregoing, either party may bring an individual action in small claims court for disputes within the court's jurisdictional limits. Either party may also seek injunctive or other equitable relief in any court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation, or violation of intellectual property rights.
These Terms shall be governed by and construed in accordance with the laws of the State of Utah, without regard to its conflict-of-law principles.
These Terms, together with the Privacy Notice and any other policies referenced herein, constitute the entire agreement between you and DancerDossier regarding the Service and supersede all prior agreements, negotiations, and discussions.
If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. The invalid provision shall be modified to the minimum extent necessary to make it valid and enforceable.
The failure of DancerDossier to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver must be in writing and signed by DancerDossier.
You may not assign or transfer your rights or obligations under these Terms without our prior written consent. DancerDossier may assign its rights and obligations under these Terms without restriction.
DancerDossier shall not be liable for any failure or delay in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, epidemics, pandemics, network infrastructure failures, or strikes.
We reserve the right to modify these Terms at any time. If we make material changes, we will provide notice through the Service, by email, or by other reasonable means at least thirty (30) days before the changes take effect. Your continued use of the Service after the effective date of the revised Terms constitutes your acceptance of the changes. If you do not agree to the revised Terms, you must stop using the Service and close your Account.
We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice. We shall not be liable to you or any third party for any modification, suspension, or discontinuation of the Service.
Notices to DancerDossier should be sent to legal@dancerdossier.com. Notices to you will be sent to the email address associated with your Account.
If you have questions about these Terms, please contact us:
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